Executive & Marketing Assistant | Remote | PH-Based | Arizona Mountain Standard Time

Logistics Summary

• Rate: $7.00 - $9.00 USD per hour
• Hours: Starts at 10–15 hours per week (With potential to grow)
• Shift: Arizona MST

Mission

To provide high-level operational and marketing support for a specialized mobile physical therapy and consulting practice serving older adults.

About the Role

We are looking for a sharp, proactive Executive & Marketing Assistant who understands the nuances of the healthcare industry. This role is a hybrid of Precision Administration (handling Medicare benefits and complex payroll) and Growth Marketing (managing Google/Social ads and content repurposing).

Key Responsibilities

• Specialized Healthcare Admin

+ Referral Management: Own the lead-to-patient journey. Manage new referrals from initial outreach to successful scheduling. + Medicare Navigation: Verify benefits (Traditional Medicare + Supplemental insurance) and manage documentation, including uploading faxes to patient charts. + Hospice Coordination: Manage invoicing for partner hospice companies through QuickBooks.

• Financial & Payroll Operations

+ Bookkeeping: Handle accounting tasks and expense tracking via QuickBooks. + Complex Payroll: Use our Electronic Health Record (EHR) system to audit visits. Since pay rates vary by case, you will manually compute data and present it clearly in Canva for team transparency. + Team Comms: Draft and send updates to employees regarding paperwork changes, payment structures, and new referral partners.

• Marketing & Ads Growth

+ Paid Media: Plan, implement, and monitor Google Ads and Social Media Ads. You will set KPIs and provide data analytics on performance. + Content Repurposing: Take Dr. Jamie’s Instagram videos and edit/format them for TikTok and YouTube. + Web & Design: Perform website tweaks and create high-end presentation decks/collateral for educational workshops. + Course Creation: Assist in building training tools, including worksheets, videos, and worksheets for online courses.

• Recruitment Support

+ Hiring Pipeline: Help expand the team (specifically looking for a Strengths Coach). You will post ads, screen applicants, and schedule interviews.

Preferences & Qualifications

Healthcare Fluency: Ideally experienced in the US healthcare