Executive & Marketing Assistant (High-Growth Podcast & Brand Support) | Remote | PH-Based | Pacific Timezone

LOGISTICS SUMMARY

• Rate: $7.00 - $9.00 USD per hour.
• Hours: Starts at 10 hours per week (Hours will have potential to grow).
• Shift: Pacific Timezone (PST).
• Mission: To provide "inbox peace of mind" for Dr. Moali and act as the strategic engine behind the brand’s marketing, affiliate growth, and podcast distribution.

ABOUT THE ROLE

We are looking for a Proactive Executive & Marketing Assistant who can handle a high-volume, multi-channel environment. Dr. Moali's business is expanding, and we need someone who can turn a stack of business cards into a scheduled 1:1, a raw podcast into a cross-platform content strategy, and a cluttered inbox into a streamlined communication hub. This role is ideal for a "marketing-minded" assistant—someone who understands how to repurpose content effectively, engage authentically on social media, and manage professional relationships with sponsors and affiliates.

THE IDEAL CANDIDATE

You are a "Force Multiplier." You are comfortable working in a fast-paced Pacific Timezone schedule and are eager to grow your hours as the brand scales. You enjoy the variety of shifting from administrative bookkeeping to creative social media strategy in a single afternoon.

KEY RESPONSIBILITIES

EXECUTIVE ADMIN & COMMUNICATION GATEKEEPER

• Inbox Management: Triage and manage high-volume email accounts. You will draft replies to unread messages and ensure Dr. Moali never feels "overwhelmed" by her inbox again.
• Networking Follow-up: Take business cards/contacts provided by Dr. Moali, add them to our CRM, connect with them on social media, and send personalized "Nice to meet you" emails with a 1:1 booking link.
• Data Tracking: Maintain spreadsheets for business statistics, expenses, and revenue tracking.
• Client & Lead Triage: Respond to unanswered phone calls and manage client messages to ensure elite service.

MARKETING, CONTENT & SEO

• Social Media Management: Own the social media calendar and post content created by Pete and Emma.
• Repurpose content across platforms (Instagram, YouTube, etc.).
• Proactively engage with other accounts and manage all incoming comments.
• Creative Production: Create on-brand graphics, posters, and content outlines.
• SEO & Web: Manage and tweak SEO settings on the website.