Part-Time Systems Administrator

Part-Time Systems Administrator

ABOUT THE ROLE

We're a growing digital marketing agency seeking a reliable, detail-oriented Systems Administrator to support our team of 50+ remote employees and contractors. This part-time contract role is essential to keeping our operations running smoothly—from onboarding new team members to managing the tools and hardware that power our work.

RESPONSIBILITIES

• User Support & Onboarding

+ Set up accounts and provision access for new employees and contractors + Serve as the first point of contact for troubleshooting software, hardware, and access issues + Create and maintain documentation for common processes and FAQs

• Hardware & Inventory Management

+ Order, track, and manage hardware inventory (laptops, peripherals, etc.) + Coordinate equipment shipping for remote team members + Handle offboarding equipment retrieval and redeployment

• Systems Administration

+ Manage user permissions across our tech stack + Maintain security protocols, including password management via Bitwarden + Support integrations and automations through Zapier

• HubSpot & Automation Management

+ Administer HubSpot instance including user management, permissions, and team structure + Build and maintain workflows, sequences, and automation within HubSpot + Create and manage integrations between HubSpot and other tools in our stack + Develop cross-platform automations using Zapier to streamline operations + Troubleshoot and optimize existing automations to improve team efficiency

TECH STACK

Administrative Tools (Primary): Google Workspace, Slack, Zoom (Phone/Revenue Accelerator), Bitwarden, Asana, Gusto, Guideline, QuickBooks, Zapier, Zight, Adobe Marketing & Automation Tools (Primary): HubSpot (CRM, Marketing Hub, workflows, sequences) SEO & Marketing Tools (Secondary): Ahrefs, CallRail, SurferSEO, Screaming Frog, Semrush, Canva, Grammarly, Elementor, RankMath, Gravity Forms, Keyword.com, Anthropic, OpenAI

QUALIFICATIONS

• 3+ years of experience in IT support or systems administration
• Hands-on experience with HubSpot administration, including workflows, sequences, and user management
• Proficiency building automations in Zapier or similar platforms
• Strong understanding of how marketing and sales tools integrate with one another
• Familiarity with SaaS tools, user provisioning, and access management
• Strong troubleshooting skills